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Administrative Assistant/AP Clerk
We are looking for Administrative Support for our facility in Smyrna, TN. The Administrative Support performs department level administrative tasks and provides front line customer service to location team members. This position requires a high level of professionalism and confidentiality within a high-volume environment with continuously changing priorities and requirements as the team supports a large distribution center operation.
Job Duties:
- Prepare requisitions for supplies, equipment, and personnel actions
- Compile data from HRIS systems and other sources and prepares needed reports
- Process facility USPS mail and prepares mailings and distribution of information, materials, and awards
- Process bills and invoices for department and coordinates with Finance
- Post and maintain company bulletin boards and other communications systems
- Provide support with site level HR initiatives including engagement, plantwide meetings, community outreach programs, and more
- Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor books
- Greet customers, team members, and visitors with a positive, helpful attitude.
- Research and resolve purchase order and invoice discrepancies
- Respond to Accounts Payable inquiries from vendors, customers, and internal users
- Assist with a variety of administrative tasks including copying, faxing, filing, taking notes, and making travel plans
- Prepare meeting and training rooms
- Answer phones in a professional manner, and routing calls as necessary
- Additional administrative tasks as needed
Requirements:
- Intermediate competency in Microsoft applications including Word, Excel, and Outlook
- 1-2 years of prior experience as a receptionist or in a related field
- High level of energy and aptitude to learn new systems, tools, and processes
- Interest in taking on HR-related projects as necessary
- Consistent, professional dress and manner
- Excellent written and verbal communication skills
- Good time management skills
- Able to contribute positively as part of a team, helping with various tasks as required
Preferred Skills & Experience:
- Associates Degree, high school diploma, or a combination of education and applicable experience
- 1-2 years of prior AP experience
- Working knowledge of SAP or other AP systems
- Ability to perform effectively in a high volume and fast paced environment
Monday – Friday
8:00AM – 4:30PM
20.00/hr.
Temporary to Hire
Smyrna, TN 37167
Please send resumes to yurig@elitestaffinginc.com
All employees of Elite Staffing must be 18 years or older and authorized to work in the United States.
Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.