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Executive Assistant
Job Duties:
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
- Sustain a daily calendar of meetings and events.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
- Arrange travel (including complex international trips) and accommodations for executives; prepare and approve expense reports.
- Screen and triage emails in executive’s inbox; respond to requests by gathering and providing information.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Draft and prepare correspondence for internal announcements, and organizations that the executive is involved with.
- Manage the Executive's contacts.
- Be responsive to emails/texts/phone calls; contact outside normal business hours during travel periods may be needed.
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
- Conserve the Executive's time by reading, researching, collecting information as needed, in advance.
- Complete ad hoc projects as assigned – such as offsite team meetings and internal events.
- Organize complex calendars and schedules; resolving any scheduling issues.
- Maintenance of office to include, but not limited to: office equipment i.e kitchen appliances, suite copier and audio visual; schedule office repairs as needed; maintain business and kitchen supplies; provide on-site catering support for Insights and Technology meetings, as well as hosted guest meetings; register all guests with building security and assist with new badge requests for office and building
Requirements:
- 6+ years of related experience supporting C-Level executives in an executive assistant role
- Must reside in the Boston area and be willing/able to work in office 3-4 days per week
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Advanced proficiency in Concur and previous experience utilizing Concur for travel and expense management
- Ability to communicate effectively and professionally
- Flexible hours as dictated by the needs of business for projects and meetings
Monday-Friday
9am-5pm and some after hours work to accommodate different time zones
$28.00 – $45.00 DOE
Boston, MA 02110 (Hybrid)
Please send resumes to eliteolivebranch@elitestaffinginc.com
All employees of Elite Staffing must be 18 years or older and authorized to work in the United States.
Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.