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Executive Assistant
Sr Administrative Assistant/ Not for Profit
RESPONSIBILITES:
- Manage CEO’s calendar, travel, and communications with utmost discretion.
- Prepare detailed correspondence, reports, and presentation materials.
- Coordinate and support Board and Committee meetings, including logistics, materials, and minutes. (Respond back quickly to emails, etc)
- Coordinate internal and external meetings, including preparing agendas, materials, and follow-ups.
- Serve as a gatekeeper and liaison between the executive and internal/external stakeholder.
- Draft, edit, and proofread emails, reports, presentations, and other communications.
- Organize and maintain confidential files and records, both physical and digital.
- Anticipate executive needs and proactively address challenges.
- Maintain executive administrative systems and provide event planning support.
- Liaise with Board members and other stakeholders with professionalism and efficiency.
- Process expense reports, maintain records, and support executive-level projects and events.
- Coordinate various agency wide events/activities, which may include dinners, workshops, retreats and meetings.
QUALIFICATIONS:
- Bachelor’s degree preferred
- 2-5 years of executive-level administrative support.
- Experience with Board of Directors support preferred.
- Valid driver’s license to drive to off-site meetings occasionally
OTHER REQUIREMENTS:
- Proficient in MS Word, Excel, PowerPoint; quick to learn new tools.
- Strong written and verbal communication; skilled in editing and proofreading.
- Proven ability to create and streamline administrative systems.
- Highly organized, detail-oriented, and able to prioritize multiple tasks.
- Exercises sound judgment and works proactively.
- Stays calm and accountable under pressure.
- Works independently and as part of a team.
- Flexible with schedule and location based on CEO’s needs.
- Maintains strict confidentiality.
Employee Benefit Program which includes:
- Affordable healthcare plans
- Dental
- Vision
- Short-term and long-term disability
- Life insurance
- 401k plan with employer matching contributions
- Holiday Pay
- Paid Sick Time
- PTO
- Tuition reimbursement
Monday-Friday, in office
Permanent plus full medical benefits
$65,000.00-75,000.00
Northbrook, IL 60062
Please send resumes to dmguerra@elitestaffinginc.com
All employees of Elite Staffing must be 18 years or older and authorized to work in the United States.
Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.
Elite Staffing offers the following benefit programs for your participation: Medical, Dental, Vision, Voluntary Benefits, 401k Retirement Plan, and Commuter benefits.