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Executive Assistant
Coordinates a broad variety of administrative processes & activities such as database, budget, & HR – maintenance & reporting; communications including website design; & management of supervisor(s) &/or dept's multiple calendars & events. Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems.
Job Duties Include:
- Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives.
- Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders.
- Processes accounting transfers, appropriation & funding changes, deposits, & payroll.
- Completes journal entries.
- Creates & monitors budget statements.
- Verifies that charges are accurate & posted to the appropriate account.
- Reconciles accounts.
- Resolves discrepancies &/or outstanding encumbrances.
- Assists in balancing accounts at close of fiscal year.
- Assists in preparation of annual budget.
- Administer budgets &/or accounting balances for multiple awards.
- Manages supervisor's &/or dept calendar.
- Manages complex scheduling arrangements involving multiple parties &
- conferences, international travel, etc.
- Sets-up & cancels meetings based on knowledge of subject & attendees.
- Coordinates large scale &/or complex events.
- Ensures that all logistics such as advertising, registration, speakers, international
- travel arrangements, venues, catering, technology, etc. have been completed.
- Coordinates student recruitment & admissions process.
- Reviews & prioritizes applications.
Requirements:
Minimum Qualifications:
(Education, experience, and any other certifications or clearances)
- A high school diploma or its equivalent along with 5 years of administrative support experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications: (Education and experience)
- Bachelor or Master degree in English or biology
Preferred Competencies: (Skills, knowledge, and abilities)
- Excellent interpersonal skills, highly professional demeanor
- Excellent English writing and editing abilities
- Ability to work independently, strong motivation and initiative
25.00-35.00/hr DOE
Temporary to Hire or Direct hire
Chicago, Illinois 60611
Please send resumes YURIG@elitestaffinginc.com
All employees of Elite Staffing must be 18 years or older and authorized to work in the United States.
Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.
Elite Staffing offers the following benefit programs for your participation: Medical, Dental, Vision, Voluntary Benefits, 401k Retirement Plan, and Commuter benefits.
Our hiring process may include the use of artificial intelligence (AI) to assist in recruiting candidates. AI may be used to collect information and grade, rank, or score your answers. All employment decisions are made by human reviewers. By submitting your application, you authorize Elite Staffing, Inc. to contact you using the contact information you have provided for employment-related activities via any method, including SMS, email, and phone calls, including through the use of automated technology, AI generative voice, and pre-recorded and/or artificial voice messages. For accommodations or to opt out of AI-assisted communication, you may unsubscribe from any SMS message and/or inform the AI technology of your request to opt out of AI-assisted communications. All personal information provided will be handled in accordance with our Privacy Policy found on our website.