Mail Room Coordinator in Chicago, IL at Elite Staffing Inc.

Date Posted: 6/5/2018

Job Snapshot

Job Description

Mail Room Coordinator:

Position summary
The Senior Office Services Associate position is responsible for providing general clerical office support (copy, fax, hospitality, mail, intake and receptionist functions) at a client site.

Job qualifications:

  • High school diploma or equivalent.
  • 2-3 year's office services experience preferably in a legal, banking or large corporate environment
  • Skilled in the use of fax, mail, phone & and/or digital reprographics equipment.
  • Familiar with general fax, mail and reprographics procedures
  • Attention to detail.
  • Must have good organizational skills.
  • Must be able to meet deadlines and complete all projects in a timely manner.
  • Ability to handle sensitive and/or confidential documents and information.
  • Able to make independent decisions that conform to business needs and policy.
  • Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
  • Good written communication skills.
  • Must work well in a team environment.
  • Ability to work in a fast paced environment.
  • Professional telephone demeanor.
  • Must be self-motivated with positive can do attitude.
  • Proven customer service skills are required in order to create, maintain and enhance customer relationships.
  • Must be able to communicate and interact effectively with multi-functional and diverse backgrounds.
  • Understanding of shipping platforms like UPS, Fed Ex, etc

Job duties:

  • Utilize appropriate logs for all office services work.
  • Ensure that job tickets are properly filled out before beginning work.
  • Perform work in copy, fax, hospitality, intake, mail and/or receptionist as needed and according to established procedures.
  • Follow procedures so as to run jobs in proper order.
  • Communicate with supervisor or client on job or deadline issues.
  • Meet contracted deadlines for sending and delivering faxes.
  • Troubleshoot basic equipment problems.
  • Load copiers with various paper and toner.
  • Prioritize workflow.
  • Performs Quality Assurance on work of others as requested.
  • Place service calls when needed.
  • Answer telephone in service center.
  • Adhere to policies in addition to client site policies.
  • Use equipment and supplies in a cost efficient manner.
  • Must be able to lift up to 50 lbs. on a regular basis.
  • Working conditions
  • Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
  • Ability to work overtime as needed.
  • Work is performed in a professional work environment.
  • Professional attire required.
  • Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.
  • Must be able to work standing up all or most of the time.

Monday-Friday, 8am-5pm, some OT Avail
Chicago, IL 60603
Temporary to Hire

Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.