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Office Manager in Chicago, IL at Elite Staffing Inc.

Date Posted: 12/3/2018

Job Snapshot

  • Employee Type:
  • Location:
    Chicago, IL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Office Manager


Chicago, IL 60608

Permanent with Benefits

 Manage day-to-day functions of office to ensure all constituents’ needs met.

• Manage phone system, ensuring its operation at all times and providing for timely call response

• Manage hard copy mail and general email inbox efficiently responding and moving materials to appropriate persons

• Ensure strong controls exist to track and document funds received; ensure timely bank deposits

• Provide general support to visitors

• Provide a wide variety of administrative support based on prioritized projects

• Manage contract and price negotiations with office vendors and service providers

• Oversee electronic and hard copy filing system organization with a keen eye towards filing logic and the ability to train others to ensure filing protocols followed; ensure record retention management implemented

• Serve as Salesforce power user with absolute commitment to correct data and following protocols, including helping document and improve broken systems • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office and any other back office needs   

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

• Ensure office is organized and clean, all equipment is functioning, and office supplies are stocked to meet staff and volunteer needs

• Serve as point person with others inside and outside the organization for all non-construction purchasing, equipment, facilities, mailing, and shipping

• Supervise and provide an outstanding experience for volunteers who provide office support

• Facilitate internal communication (e.g., schedules, updates, announcements, etc.)


• Associates degree required; BA/BS or 5+ years in office management preferred

• Experience working in legal, real estate, construction developer, or lending environment preferred

• Demonstrated ability to organize electronic and hard copy files using clear labels and a logically organized system; items need to be easy to file and easy to find

• Excellent attention to detail and personal organization

• Strong ability to work in a multi-task environment, handle changes in priorities and anticipate needs

• Excellent customer service skills and a facility to interact with a variety of people

• Strong computer skills especially in constituent relationship management systems, Excel, Word, OneNote and the internet; Salesforce and Sharepoint experience preferred

• Preference for technology solutions; strong problem solving skills for technology and process challenges including ability to identify, evaluate, address, and overcome operation challenges

• Appreciation for the support the public provides for the mission resulting in absolute commitment to financial integrity

• Discretion with confidential materials mandatory

• Must be willing to complete Qualified Loan Originator training requirements

• Commitment to problem solving, continuous improvement, curiosity and personal development

• Ideal candidate must be highly organized, self-motivated, able to work independently as well as collaboratively, and have strong interpersonal, communication, and diplomacy skills

• Personal volunteer experience

Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.