Purchase Order Clerk in Aurora, IL at Elite Staffing Inc.

Date Posted: 8/16/2019

Job Snapshot

Job Description

Purchase Order Clerk:

Job Summary:

This role will consists of creating and following up with purchase orders at multiple levels of the organization in a timely manner. Receive items, assist in stock room tasks and communicate with Operations, Maintenance and Quality departments to maintain proper inventory levels

Essential Functions:

  • Create requisitions within SAP and will be the main point of contact
  • Accurately establish and maintain min/max levels based on equipment/plant usage history.
  • Inventory parts and supplies for the Maintenance and Operations departments.
  • Meet with vendors as needed to assist with establishing critical spares for equipment.
  • Kit parts for planned repair work
  • Take ownership of maintenance parts room, meet all 5S standards established by the plant
  • Track department costs and report out weekly to Maintenance Manager
  • Be the gate keeper of the CMMS system once established and assist with maintenance best practices.
  • Quickly identify parts and what associated equipment they will be used on.

Knowledge, Skills and Abilities: Basic information of the position

  • Knowledge of the position
  • Learn equipment parts and supplies
  • Learn to identify vendors and parts that are associated with such vendors.
  • Track inventory levels using Excel
  • Skills of the position
  • Proficient with SAP
  • Ability to create and manage Excel spread sheets
  • Have excellent communication skills (reading, writing, speaking)
  • Abilities for the position
  • Ability to meet with outside vendors
  • Ability to communicate with all levels of management
  • Ability to clearly communicate with all types of employees
  • Excellent organization skills
  • Self starter, ability to make solid decisions
  • Set up returns to vendors per exchange agreements
  • Assist in vendor selections for parts cost savings
  • Fedex/UPS freight costing and tracking of deliveries
  • Schedule service calls from outside vendors.
  • Track deliveries and distribute items when staged in MRO area
  • Pick up or drop off parts for multiple buildings.
  • Assist in managing issues for production supply room
  • Keep records of all reference PO’s
  • Keep record of equipment spend by vendor

Decision Making/ Problem Solving:

  • Work with maintenance on critical spares parts lists for all equipment
  • Make recommendations on how to better manage spare parts and organize new parts room
  • Follow up with all departments approvers of requisitions, communicate with MRO purchasing on critical orders as not to disrupt operations


  • Degree not required
  • SAP required
  • Intermediate MS Excel
  • Previous manufacturing industry experience prferred

Aurora, IL 60505



Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.