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Purchasing Specialist in Chicago, IL at Elite Staffing Inc.

Date Posted: 5/14/2019

Job Snapshot

  • Employee Type:
  • Location:
    Chicago, IL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Purchasing Specialist

General Summary

This role as a Purchasing Specialist you’re responsible for multiple purchasing & inventory processes.  This is a highly collaborative role that will

partner with production control, quality assurance, warehouse operations, receiving, shipping and planning. Follow procedures that apply to Finished Packaged Goods, Raw Material, Packaging Material and that maintain accurate purchasing levels and aide in minimizing excess inventory, reduce carrying costs and minimize storage issues.

Primary Responsibilities

  • Conducts an inventory periodically.
  • Recommends replenishments for items after inventory process to keep production running.
  • Reviews and prepares requisitions to accurately create purchase orders for the acquisition of materials.
  • Recommend improvements to all delivery and process all purchase order requests
  • Design and implement various cost effective strategies
  • Monitor inventory of all repair parts and general supplies
  • Evaluate all purchase requisitions and maintain accuracy according to department’s procedures
  • Monitor all purchase orders and maintain regular follow up with all suppliers
  • Monitor all control costs of purchase materials and ensure achievement of all targets
  • Monitor all inventory of products and prepare all purchase plans to meet sales demands with accuracy
  • Maintain regular contact with vendors and suppliers
  • Process returns, exchanges within 24 hours
  • Work with specific software to maintain and access records, invoices, purchase orders and bidding contracts
  • Build good business relationship with vendors to result in better service and prices
  • Report weekly all aspects of tasks completed throughout the week
  • Assist with the end-to-end supply chain solutions for inbound freight delivery across the enterprise from supplier to operating companies, or other fiscal entities.
  • Assisting with overseeing the inventory management process, defining departmental strategies for appropriate inventory levels and identifying improvement opportunities by assessing current processes/practices
  • Update warehouse management sheets and system with corrected inventory counts or product moves
  • Maintain a stock control system that provides accurate and up to date information concerning stock orders
  • Receive and check goods received at company, following policies and procedures
  • Analyze Sales statistics on stock ranges with the Purchasing Manager to ensure we are meeting customer demands
  • Follow Good Manufacturing Practices.
  • Review sales forecasts; compare to results and update as appropriate.
  • Check all invoice discrepancies involving vendors in your area of responsibility. Correct and have the purchasing manager approve and return to accounting in a timely manner
  • Respond to the various departments within the organization who may need information regarding vendors, products deliveries, etc.
  • Ability to work a flexible schedule, and some overtime as needed to complete count duties
  • Perform related duties as assigned or as the situation dictates


Required Abilities

Time management, business acumen, collaboration, decision-making and always using ethical conduct

  • Proficient in standard business Microsoft office software
  • Excellent analytical, problem solving and organizational skills Excellent oral and written communication skills
  • Fluency in written and verbal English
  • Proven ability to think independently and handle multiple projects through to completion record of successfully collaborating with management and peers
  • Demonstrated independent work initiative, sound judgment, diplomacy, analytical ability and professional demeanor

Education and Experience

  • High School Diploma / Equivalent GED Preferred Associates Degree or Bachelors
  • 2 to 5 years of purchasing experience
  • Ability to read and write English
  • SAP Experience
  • Must be forklift certified




Chicago, IL 60623

Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.